Tracking Non‑Clinical Hours in PracticeVital (Supervision, Meetings, Trainings, Events)

When clinicians perform non‑clinical work you want to count toward hours or compensation, you can:

• Create a dedicated service/CPT code in your EHR (e.g., Non‑Clinical Activity – Admin Rate).

• Have clinicians schedule an appointment to a dummy client using that code and set units = hours worked.

• Ensure a signed note exists on the appointment so PV does not mark it overdue.

• Ask us to map that code to the reporting destination that fits your workflow:

  • Option A — Other Activities: Counts in Clinician Metrics only (does not impact caseload or overdue notes; excluded from Completed Sessions).

  • Option B — Completed Sessions: Included in the Completed Sessions report (useful if you treat that report as a proxy for “hours worked”), but will affect caseload and overdue note metrics.

Key behavior: PV reads units (not appointment duration) for these entries. Set units = hours.

Can PV enforce our rule for when these hours are eligible?
No. Apply your internal review; PV reports what is recorded.

Do we need to match appointment duration to hours?
No. PV reads units, not duration. Set units = hours.

Can we use real clients instead of a dummy client?
We recommend a dummy client for non‑clinical entries. If mapped to Completed Sessions, expect caseload/overdue impacts.

We use Completed Sessions as our “hours worked.” Can these entries show there?
Yes. Choose Option B — Completed Sessions. Understand it will affect caseload and overdue notes.